Many Colorado businesses are pivoting their operations and introducing delivery services to keep workers employed and customers supplied while complying with state workplace safety mandates. That means they are often pressing employees who previously performed other tasks into delivery roles.
Here are a few steps for promoting health and safety for your new delivery drivers:
1. Make sure they are qualified to drive.
Take these steps before allowing an employee to drive (either a company vehicle or personal vehicle):
- Pull their Motor Vehicle Record (MVR).
- Note the number of moving violations and points.
- Develop guidelines on how many points in a given time frame will disqualify an employee from driving.
- Communicate the information and then follow up as needed.
2. Remind them to keep the phone away.
Drivers should never be texting and should avoid talking, even in hands-free mode. Don't contribute to the problem by contacting your drivers while they are out, or make clear that you don't expect them to return your call until they can do so safely.
3. Hold a daily safety briefing.
Having a short meeting or creating some fliers with reminders can keep safety top of mind.
- If your employees are mainly covering a limited service area around your town, brush up on community-specific driving laws and remind them of various speed limits on the routes they're likely to be taking.
- Note the weather before each shift and remind them of special precautions to take in rain, sleet, or snow.
- Remind them to slow down on residential streets and watch for kids and pets.
- Make sure that they are wearing proper non-slip footwear to accommodate the weather fluctuations common in Colorado.
4. Give them best practices for remaining safe when interacting with customers.
Here are some ways to make the delivery itself safe.
- Verify the phone number provided by the customer.
- Ask for directions to the home if it's unusual and request the customer leave a porch light on.
- Have your driver park in a well-lighted area and use a flashlight to illuminate their path for steps, curbs, or other hazards.
- Offer “contact-free" porch delivery; have the employee photograph the delivery as they leave it.
- Use cash-free payment methods and add a notice to your website that the driver carries no cash.
5. Check your employee's vehicle.
Assuming you have already checked your employees' driving records, you need to turn your attention to their cars. Give your employees a checklist for ensuring their vehicle is ready:
- Their lights and flashers are operational.
- Their fluids are topped off.
- Their gas tank is adequately filled.
- They have emergency equipment, such as flares, water, food, and a blanket in the car. Provide each employee with a kit if you can.
6. Implement special COVID-19 cleanliness standards.
Hygiene is more important than ever.
- Remind drivers to wash hands before and after deliveries.
- Provide latex gloves for drivers to wear.
- Equip each driver with hand sanitizer and disinfecting wipes for the car. (If you are sharing a company car, make sure that employees wipe down the steering wheel and all high-touch surfaces, buttons, and knobs between shifts.)
- Recommend “contact-free" deliveries to limit interaction.
7. Double-check insurance requirements.
If an employee gets in an accident when they are driving on the clock, you could be liable— even if they are driving their own cars. If you have any questions about how it could affect your worker's compensation, please contact us at email@example.com.
Today's uncertain business climate has brought out an all-hands-on-deck spirit that encourages new roles and increased teamwork. By giving your new delivery drivers adequate safety information, you can breathe easier as they head out on the streets.
Want more health and safety information? Pinnacol Assurance has you covered with additional driver resources here.